Market Theme Days
- There remains one theme day for 2021 - Harvest Harmony on October 31st. Vendors that wish to only attend Harvest Harmony go through the same two steps described below.
How to become a vendor: The vendor intake is a two step process.
Step one - new vendors only: Vendors apply once for eligibility (compliance with internal vendor and product policies, submission to the Eastern Ontario Health Unit, and submission for the City of Cornwall special events business permit).
Step two: Once approved, vendors are required to register for the specific weeks that they want to attend and will be invoiced for the selected dates of attendance (see the fee structure below).
- Returning and approved vendors can click here to register their attendance for market days in October and the Harvest Harmony theme day on Oct 31st.
- Registration for the CWFM winter season starting in November will be announced soon.
- Vendors require and shall provide proof of commercial liability insurance.
- Inquire with your current insurance company to obtain liability insurance.
- Click here to consider joining Farmers' Markets Ontario to access their affordable market vendor insurance program. If you purchase this insurance service from DUUO, please specify that the market name is the Cornwall Waterfront Farmers' Market at 100 Water Street Cornwall Ontario, and the event hosts are the Eastern Ontario Agri-Food Network and Kozroots Community Empowerment Projects. And also name the two hosts as co-insured on your policy.
- Applications are prioritized in the chronological order in which they are received by the CWFM's official vendor application process, which does not prioritize inquiries by other means such as telephone, email, text, and Facebook.
- Once vendor applications are approved and processed with the EOHU and the City of Cornwall, applicants are invited to complete an online registration where they choose their attendance as full-time or near full-time, part-time with selected weeks, or virtual. From their registration, they are invoiced the appropriate fees.
- Applications are assessed and then approved or not based on the CWFM criteria and policies.
- As a farmers' market, the CWFM needs at least 51% of the vendors to be genuine farmers selling their products.
- The estimated capacity of the CWFM at this time is approximately 50 vendors.
- Priority is given in the following order: to farmers, non-farm food producers, non-food vendors, and community organizations.
- No resellers or franchisees. Vendors may only sell what they produce or make. This also applies to vendors with e-commerce platforms in that they cannot use the CWFM space as a pickup location for products that they resell online.
- Vendors shall respect Ontario and Canadian food regulations, for example not selling non-quota ungraded eggs, or dairy and meat products that do not come from a licensed facility.
- KCEP, co-producer of the CWFM, is the sole official reseller at the CWFM and may resell local products for absent vendors at its own discretion. Vendors may inquire with KCEP.
- Only vendors from Cornwall, Akwesasne (Ontario), Stormont-Dundas-Glengarry, Prescott-Russell, and Ottawa. Except on special theme days, other vendors from Eastern Ontario may be accepted.
- Vendors need to bring their own canopy, 35lbs weights for each leg of the canopy, tables, chairs, signage, drinking water, sanitation water and all necessary materials. (See the Covid Protocol for set up requirements)
- Vendors are responsible to have all the manpower that they need to set up, serve customers, and tear down.
- There is electricity available at the market; vendors must make a written request or indicate the need on their registration form. No generators are allowed.
- Set up: Vendors can arrive as early as 8:00 am but not later than 9:15 am. There is no entrance after this time. The vendor's vehicle may park behind the vendor's space.
- Tear-down occurs only after 2pm. No vehicles are allowed to move in the market space until the market staff cues you to be guided out of your space.
- It is imperative that the Market Manager is informed at least 24 hours in advance of a vendor being absent. This must be done by email and also by calling or texting 514-867-6222 A vendor who misses 3 market days without prior notice may be removed from participating in the CWFM. In case of an emergency, always call the market manager.
- Food vendors shall follow all relevent food satefy protocols. Find more information at the Eastern Ontario Health Unit.
- Vendors are required to pay their fees prior to attendance.
Public relations policy:
- The Cornwall Waterfront Farmers' Market is a safe, inclusive, friendly gathering to celebrate local food and community spirit.
- Angry, aggressive, or unfriendly language or behaviour is not tolerated at any time.
- Vendors and their employees shall interact with the market manager, market staff, and volunteers in a cordial manner.
- The market on Sunday is neither the place nor the proper time to address complaints or major problems given the pressure of the public presence and the ongoing operations. Vendors and the market manager shall address complaints and major problems during the week.
- Vendors, employees, volunteers, market staff, and visitors may be warned or removed from the market space for unfriendly language and/or behaviour at the discretion of the market manager.
- The one-time CWFM registration fee for 2021 is $50 plus HST for in-person and virtual vendors, but not for vendors that only attend special theme days.
- Food vendors receive a complimentary membership and benefits in the Eastern Ontario Agri-Food Network for 2021.
- The weekly vendor fees for one 10x10 vendor space are:
- $25 + HST for full-time or nearly full-time attendance,
- $35 + HST for part-time or occasional attendance,
- $50 + HST to only attend the Harvest Harmony theme day on Oct 31st.
- no weekly fee for absent virtual vendors on the E-Market (read more below).
- The fees cover the costs for the Special Event Business Permit, the leasing cost for the space, the management of the market, marketing and materials, the rental of the portable toilet and handwashing (for vendors, staff, and volunteers only).
- There is no charge for not-for-profit community and charitable organizations.
- There is limited space for such groups and the market must also meet the required ratio of 51% farmers.
- Community groups will hear from us shortly about the space available and strategy to accommodate them.
- All other policies apply.
Special theme days:
- The CWFM is planning monthly special theme days to match the seasons. More details will be published soon.
- Additional vendors are invited to attend the CWFM only on these special theme days.
- An additional fee (to be determined) will apply to vendors that attend only the special event days.
- These additional vendors must complete their market application like all other vendors. Find the application instructions below.
- The CWFM E-Market is in development on the Eastern Ontario Local Food Portal to enable consumers to shop online for home delivery or pre-order and pick up from the vendor at the market.
- Vendors can click here to register for the CWFM E-market for an additional fee.
- Vendors in the CWFM E-market shall respect the vendor policies of the CWFM, notably no reselling.
- Read the detailed COVID safety protocols here.
- Present and future vendors must produce your own COVID self-assessment online on the Saturday or Sunday morning before going to market. If you do not clear the self-assessment, then please stay home.
- Furthermore, the market manager will survey vendors on Sunday to record your self assessment.
- Artists, crafters, artisans, and community organizations are welcome to apply for the CWFM.
- With the current Ontario Public Health retail restrictions during the pandemic, non-food vendors can participate in the market.